Email

Nix It syncs with your Microsoft Outlook mailbox, bringing your emails into the Intake for processing. Email features work like you'd expect, with a few Nix It-specific behaviors.

Reading Email

Opening an Email

Click any email in the Intake or Canvas to view it
The email opens in a details panel on the right
Email content, attachments, and thread history are displayed

Email Folders

Use the sidebar to navigate between folders:

Folder	Contents
Inbox	New incoming emails
Sent	Emails you've sent
Drafts	Unsent email drafts
Archive	Completed/archived emails
Spam	Junk mail
Deleted	Trashed emails

Custom folders from Outlook also appear in the sidebar.

Keyboard Navigation

Action	Keyboard
Go to Inbox	`g` then `i`
Go to Archive	`g` then `a`
Go to Drafts	`g` then `d`
Go to Sent	`g` then `s`

Email Actions

Reply, Reply All, Forward

Standard email actions work as expected:

Action	Keyboard	What It Does
Reply	`r`	Reply to sender
Reply All	`a`	Reply to all recipients
Forward	`f`	Forward to new recipients

Mark as Read/Unread

Toggle the read status of an email:

Keyboard: Shift+u
Click the unread indicator on the email card

Search

Using Search

Click the search bar or press / to start searching. Type your query and press Enter.

Fuzzy Search

The search bar shows a hint: "try frc". This refers to fuzzy search—you can type partial matches and the search will find relevant results.

For example:

"proj" finds emails about "project"
"john rep" finds emails from John about reports
Searches across subject, sender, and body text

Search Tips

Search is case-insensitive
Searches your entire mailbox, not just the current folder
Results appear in the Intake panel

Composing Email

New Email

Click the compose button (envelope icon) in the toolbar
Or press c anywhere in the app

Writing Your Email

Add recipients in the To, Cc, or Bcc fields
Enter a subject line
Write your message in the body
Add attachments if needed
Click Send or press the send shortcut

Undo Send

If enabled in Settings, you have a few seconds to undo a sent email. After clicking Send, an "Undo" option appears briefly. Click it to cancel the send.

Signatures

Nix It can automatically insert your email signature. Manage signatures in Settings.

The "Nix" Action for Email

When you Nix an email (press #), here's what happens:

The email item is removed from your Intake/Canvas
The email in Outlook is handled based on your Settings:
- Keep in Archive: Email moves to your Archive folder
- Delete from Outlook: Email moves to Deleted Items

Remember: Nixing is safe. You're not permanently destroying data—you're just removing it from active tracking. The email still exists in Outlook.

Conversation Threading

When enabled in Settings, related emails are grouped into conversation threads. This helps you see the full context of an email exchange in one place.

How Threading Works

Emails with the same subject/thread ID are grouped
The most recent message appears at the top
Expand the thread to see older messages
Reply actions keep the thread together

Tips for Email in Nix It

Process, don't just read: Every email should exit your Intake—Done, Nix, or move to Canvas
Use Nix freely: Newsletters, notifications, and FYI emails are great candidates for Nix
Track only what needs tracking: Don't move emails to Canvas just to "save" them—that's what Archive is for
Reply quickly: If a reply takes less than 2 minutes, do it immediately
Search is powerful: Don't over-organize folders—search finds what you need