Calendar

Nix It syncs with your Microsoft Outlook calendars, giving you a view of your events alongside your email and tasks. The calendar also integrates with the Nix It system, allowing you to create trackable items from events.

Viewing Your Calendar

Accessing the Calendar

Click the calendar icon in the sidebar to open the calendar view.

Views

Toggle between views using the buttons in the top right:

View	Description
Month	Full month overview with events shown on each day
Week	Detailed week view with time slots

Navigating Dates

Use the < and > arrows to move between months/weeks
Click Today to return to the current date
Today's date is highlighted

Multiple Calendars

If you have multiple calendars in Outlook, they all appear in Nix It.

Calendar Visibility

Toggle which calendars are visible in the sidebar calendar list. Each calendar has its own color for easy identification.

Calendar Colors

Events are color-coded based on their source calendar. This helps you quickly distinguish between work events, personal events, shared calendars, etc.

Creating Events

New Event

Click the + Event button in the top right of the calendar view, or click on any empty time slot.

Event Details

When creating an event, you can set:

Field	Description
Title	The event name (required)
Calendar	Which calendar to add the event to
Date/Time	Start and end date/time
All Day	Toggle for all-day events
Location	Physical or virtual meeting location
Online Meeting	Generate a Teams/video meeting link
Attendees	People to invite (Required or Optional)
Description	Additional details and notes

Sending Invitations

When you add attendees, they receive calendar invitations via email. You can mark attendees as Required or Optional.

Creating Items from Events

This is a Nix It-specific feature that lets you turn calendar events into trackable items.

Why Create Items from Events?

Some meetings and events require follow-up work. Instead of just having the event on your calendar, you might want to:

Track preparation tasks before a meeting
Follow up on action items after a meeting
Remember a deadline that's represented by an event

By creating an item from an event, you bring it into your Nix It workflow where you can enrich it with tags, checklists, and notes.

Automatic Item Creation

By default, new calendar events automatically appear in your Intake as items. You can disable this in Settings if you prefer to keep your calendar and task management separate.

During initial sync (when you first connect your account), events are NOT automatically added to Intake to avoid overwhelming you with past events. After the initial sync completes, new events follow your preference setting.

Manual Item Creation

If automatic item creation is disabled, or for existing events that don't have items:

Click on an event in your calendar
In the event details, click Add to Intake
The event becomes an item in your Intake

This lets you selectively decide which events deserve tracking in your Nix It workflow.

When to Use This Feature

Good candidates for items:

Important meetings that need preparation
Deadlines you need to actively track
Events with follow-up actions

Keep as calendar-only:

Routine recurring meetings
Time blocks you don't need to track
Informational events (holidays, reminders)

Event Status Indicators

Events in your calendar show visual indicators for their status:

Indicator	Meaning
Solid color	Accepted/confirmed event
Striped/faded	Tentative event
Checkmark	Completed/past event
Red indicator	Canceled event

Responding to Invitations

When you receive a calendar invitation, you can respond directly from Nix It:

Accept: Confirm your attendance
Tentative: Indicate you might attend
Decline: Indicate you won't attend

Your response is synced back to Outlook and sent to the organizer.

Calendar Settings

Customize calendar behavior in Settings:

Create Items for Events

On: New events automatically appear in your Intake
Off: Events stay in calendar only (use "Add to Intake" for specific events)

Remove Declined Events

On: Declined events are removed from your calendar view
Off: Declined events remain visible (useful for awareness)

Tips for Calendar in Nix It

Be selective about items: Not every meeting needs to be tracked—use items for events that require active work
Use the calendar for time awareness: Even if you don't track events as items, the calendar helps you see your schedule
Prepare for important meetings: Create an item from an upcoming meeting, then add a checklist of prep tasks
Follow up after meetings: If a meeting generates action items, the meeting item becomes your tracking point